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Last updated: November 17, 2025

This Privacy Policy explains how Office Coffee Break (“Office Coffee Break”, “we”, “us”, “our”) collects, uses, shares and protects personal information when you visit our website, request a quote, or otherwise interact with us.

By using our website or providing information to us, you agree to the practices described in this Privacy Policy.

1. Who we are and scope of this Policy

Office Coffee Break operates in Florida, United States.

We connect offices that need coffee and breakroom services with companies that provide office coffee machines and related services.

This Privacy Policy applies to:

  1. Visitors to our website
  2. People who request a quote or free trial
  3. Business contacts at our customers, suppliers and partners

Our website and services are intended for business customers located in Florida.

We do not target or market our services to individuals or offices in the European Economic Area or the United Kingdom.

2. Personal information we collect

2.1 Information you provide to us

You may provide personal information when you:

  1. Fill out a quote request or contact form
  2. Request a free quote or free trial
  3. Schedule a call or meeting with us
  4. Communicate with us by email, phone or other channels

The information we collect may include:

  1. First and last name
  2. Company name
  3. Job title or role
  4. Business email address
  5. Business phone number or mobile number
  6. Office address or service location
  7. Number of employees or people in the office
  8. Preferences related to coffee and breakroom services
  9. Any other information you choose to provide in free text fields

2.2 Information we collect automatically

When you visit our website, we may automatically collect certain information about your device and how you interact with the site, such as:

  1. IP address
  2. Browser type and version
  3. Device type and operating system
  4. Pages viewed, date and time of visits, time spent on pages
  5. Links clicked and other actions on the site

We usually collect this information using cookies and similar technologies. See the section “Cookies and similar technologies” below for more details.

2.3 Information from third party tools

We may receive or store information about you through third party tools that we use to run our business, such as:

  1. Email and productivity tools, for example Google Workspace (Gmail, Google Sheets)
  2. Website hosting and analytics tools
  3. Customer relationship management systems
  4. Scheduling tools, for example Calendly

These tools are used to receive quote requests, schedule calls, store leads and manage communications.

3. How we use personal information

We use personal information for the following purposes:

  1. To receive, review and respond to quote requests and inquiries
  2. To connect you with suitable office coffee providers that can serve your business
  3. To send your information to office coffee providers so they can contact you directly with quotes and offers
  4. To manage our relationships with customers, suppliers and partners
  5. To send transactional and service related messages, such as confirmations or updates
  6. To send limited marketing communications about our services when permitted by law and subject to your choices
  7. To analyze and improve the performance, security and user experience of our website and services
  8. To maintain internal records, analytics and business planning
  9. To comply with legal obligations and to protect our rights, property and safety, and those of our users and third parties

When required by law, we will obtain your consent before using your information for certain purposes.

4. Cookies and similar technologies

We may use cookies and similar technologies on our website to:

  1. Help the website function correctly and securely
  2. Remember certain choices or preferences
  3. Understand how visitors use the website and improve content and design

Most web browsers allow you to:

  1. Refuse some or all cookies
  2. Be notified when a cookie is set
  3. Delete cookies

If you disable cookies, some parts of the website may not function properly, but you will still be able to use basic features such as viewing information and submitting forms.

5. How we share personal information

We do not sell your personal information in the traditional sense of selling data lists for independent use by third parties.

We share personal information in the following ways.

5.1 Office coffee providers and partners

Our main role is to connect offices in Florida with companies that provide office coffee machines and related services.

When you request a quote or free trial, we may:

  1. Review your request and information
  2. Share your contact details and relevant information with one or more office coffee providers or distributors that we believe are a good fit for your location and needs

These providers are independent businesses. They may contact you directly by email or phone to provide quotes, answer questions or offer services related to office coffee and breakroom solutions.

By submitting a quote request or similar form on our website, you acknowledge that:

  1. We may share the information you provide with office coffee providers for this purpose
  2. Those providers may contact you directly based on the information you submitted

5.2 Service providers

We share personal information with service providers that perform services on our behalf, such as:

  1. Website hosting and maintenance
  2. Email and productivity tools
  3. Lead and customer management tools
  4. Scheduling tools
  5. Security, analytics and other technical services

These providers are allowed to use personal information only to provide services to us and must protect that information appropriately.

5.3 Legal and business reasons

We may also share personal information:

  1. When required to do so by law, regulation or legal process
  2. When we believe it is necessary to protect our rights, property or safety, or that of our users or others
  3. In connection with a business transaction, such as a merger, acquisition or sale of assets, in which case personal information may be transferred as part of the transaction

We do not share personal information with third parties for their own unrelated marketing campaigns.

6. Where we operate and international visitors

Office Coffee Break is based in Florida, United States, and our services are intended for business customers located in Florida.

If you visit our website or provide information from outside the United States, you should be aware that:

  1. Your personal information will be processed in the United States
  2. Data protection laws in the United States may be different from those in your country

We do not specifically target or market our services to individuals or businesses located in the European Economic Area or the United Kingdom.

7. Data retention

We keep personal information for as long as it is reasonably necessary for the purposes described in this Privacy Policy, including:

  1. To respond to quote requests and inquiries
  2. To maintain records of leads, customers, suppliers and partners
  3. To operate, improve and protect our business
  4. To comply with legal, tax and accounting obligations

In practice, this means we generally keep lead and contact information in our systems unless:

  1. You ask us to delete it
  2. We decide that it is no longer useful for our business and remove it as part of our internal housekeeping

When we no longer need personal information, we aim to delete it or anonymize it, subject to any legal requirements to keep it for a longer period.

8. How we protect personal information

We use reasonable technical and organizational measures to help protect personal information from accidental or unlawful destruction, loss, alteration, unauthorized access or disclosure.

These measures include:

  1. Using reputable hosting, email and productivity providers
  2. Restricting access to personal information to people who need it for their work
  3. Using passwords and other safeguards on our main accounts and tools

No method of transmission over the internet or method of electronic storage is completely secure. While we work to protect your information, we cannot guarantee absolute security.

9. Your choices and rights

9.1 Marketing communications

We may contact you by email or phone regarding:

  1. Your quote request or free trial request
  2. Related services and offers that may be relevant for your office

You can:

  1. Unsubscribe from marketing emails at any time by using any unsubscribe link that may be included in the message
  2. Ask us not to contact you for marketing purposes by contacting us using the details in the “Contact us” section

We may still send you non marketing messages when necessary, for example to respond to your inquiries or provide important information about a requested service.

9.2 Access, correction and deletion

Depending on the law that applies where you live, you may have certain rights regarding your personal information, such as the right to:

  1. Ask for a copy of the personal information we hold about you
  2. Ask us to correct inaccurate or incomplete information
  3. Ask us to delete certain information about you

We will consider and handle any such request in line with applicable law and our internal procedures.

To make a request, please contact us using the details in the “Contact us” section.

10. Third party websites and services

Our website may contain links to websites, content or services that we do not control.

If you access these third party resources, any personal information you provide will be handled in accordance with their own privacy policies, not ours.

We recommend that you review the privacy policies of any third party websites or services you use.

11. Children’s privacy

Our website and services are intended for business use. They are not directed to children.

We do not knowingly collect personal information from children under 13 years of age.

If we learn that we have collected personal information from a child under 13 without appropriate consent, we will take steps to delete it.

If you believe that a child has provided us with personal information, please contact us.

12. Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technologies, legal requirements or other factors.

When we make changes, we will update the “Last updated” date at the top of this page.

If the changes are significant, we may also provide an additional notice, for example on the website.

Your continued use of our website or services after an update means that you accept the revised Privacy Policy.

13. Contact us

If you have any questions, requests or concerns about this Privacy Policy or our use of personal information, you can contact us at:

Office Coffee Break

Email: info@officecoffeebreak.com

Phone: +1 772 301 8390

Please include your name, company and a clear description of your request so we can respond efficiently.